Personal Assistant to HGSS Director

At HEINEKEN Kraków (HEINEKEN Global Shared Services) our success comes directly from our great people. We are a growing team of business experts in finance, accounting, data and technology ready to „WOW” the world with our expertise, passion and pride to be GREEN. We act on our values of Passion for consumers & customers, Courage to dream & pioneer, Care for people & planet, Enjoyment of Life, always focused on being ourselves: inclusive, diverse, and open for new challenges.
 
Your responsibilities would include:
 

• coordinating the calendar/agenda by planning/confirming appointments with both internal and external parties
• managing meeting logistics, including agenda distribution, facilities, food & beverages, video-conference settlement, and travel arrangements (including governance meetings)
• preparing meetings documentation and when relevant take the meeting’s minutes/follow-up on the planned actions (including governance meetings)
• managing travel and accommodation arrangements for the Superior
• cooperation with the Management Team and key stakeholders across the organization to ensure effective communication
• screening and handling mail, e-mails and incoming calls to appropriate party promptly and efficiently
• collecting and/or (independently) supplement relevant information needed for adequate handling of communications
• processing various forms of correspondence; prepare background documents and outgoing mail as necessary
• general administration tasks/ad hoc requests and any other task assigned within the scope of functional responsibilities.

 
 You are a good candidate if you :
 

• have excellent written and verbal English
• are well organized and able to work under time pressure
• have solid command of MS Excel and PowerPoint
• have excellent communication and presentation skills.

You are a perfect match if you also have:
 

• required experience in supporting senior leaders in agenda management, travel, internal events organisation, office management.

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At HEINEKEN Kraków, we take integrity and ethical conduct seriously. If someone has concerns about a possible violation of legal regulations indicated in Polish Whistleblowing Act or our Code of Business Conduct, we encourage them to speak up. Cases can be reported to global team or locally (in line with the local HGSS Whistleblowing procedure) by selecting proper option in this tool or by communicating it on hotline.