PMO Specialist

At HEINEKEN Kraków (HEINEKEN Global Shared Services) our success comes directly from our great people. We are a growing team of business experts in finance, accounting, data and technology ready to „WOW” the world with our expertise, passion and pride to be GREEN.
We act on our values of Passion for consumers & customers, Courage to dream & pioneer, Care for people & planet, Enjoyment of Life, always focused on being ourselves: inclusive, diverse, and open for new challenges.

Your daily tasks may include:

• assisting in documenting project initiation, development, execution, and justification, including scope and budget
• organizing and maintaining project-related documentation such as project plans, reports, risk logs, issue registers, and resource plans
• maintaining templates, ensuring that teams follow standard procedures and use the appropriate documentation
• updating and maintaining project management tools and systems used to monitor project performance (e.g., JIRA, Service Now, TEAMS / SharePoint)
• supporting the preparation of regular project status reports and dashboards for stakeholders
• facilitating project meetings and events, preparing and distributing comprehensive meeting minutes and action items
• ensuring compliance with PMO governance and processes throughout the whole project timeline, providing explanations if necessary
• working on process improvement activities, including but not limited to gaining efficiencies and streamlining activities in alignment with the needs of the organization
• supporting the preparation and consolidation of project cost plans and budgets in alignment with financial processes (finance scope)
• monitoring expenditures, tracking variances, and providing accurate financial inputs for forecasting and analysis (finance scope)
• coordinating cross-charges between departments and entities, ensuring timely and accurate documentation in line with internal policies (finance scope).

You are a good match if you have:

• at least 1 year of experience in PMO/project management/transition
• successful record of coordinating/supporting small to medium size projects
• at least 2 years of solid finance experience, ideally in procure-to-pay (P2P) processes, including budget support, cost tracking, and cross-charges
• bachelor’s degree in a related field
• high stakeholder awareness
• able to simplify complex topics and drive/support discussions
• able to translate complex topics into compelling presentations
• clear and confident communication skills, both written and verbal, with the ability to interact with stakeholders at different levels
• knowledge of MS Office and MS SharePoint
• excellent organizational and documentation skills with strong attention to detail
• advanced MS Excel and reporting skills; ability to work with financial data for planning and analysis.
  
  

You are a good match if you have:

• relevant project management certification (e.g. PMBoK, PRINCE)
• transition methodology certification and experience.

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