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Administration Officer

  • Welcome guests and support vendors/suppliers in completing the entry process of VCB building management.
  • Send and receive mails, incoming calls at the reception counter
  • Provide travel support: accommodation, transportation, air tickets, visa, taxi etc…by operating the TMS system of Vntrip.
  • Manage and maintain good conditions of facilities, office equipment.
  • Supervise office services provided by 3rd parties including cleaning, gardening, apartment rent and pet control to ensure a positive work environment in the office.
  • Negotiate and prepare new contracts with new suppliers as per legal template and follow approval process until completion.
  • Rent new car, monitor drivers and carefully check the timesheets of pool cars to optimize the costs.
  • Track and update monthly administration expenses and input accrual numbers for the accounting department.
  • Collaborate with contractors to repair and renovate the office.
  • Create posters using canvas for internal communication such as regulations, new policies, events, holidays…
  • Receive invoices/debit note, verify them and make timely payments to suppliers/vendors.
  • Assist Line Manager in reviewing, reinforcing all company policies, procedures and guidelines related to Administration if required.
  • Monitor and ensure employees strictly adhere to company policies.

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