Title:  HR Spend Administrator

HR Spend Administrator

Function: People Function
Location: Edinburgh (South Gyle then City Centre from May 2025) - a mix of office & home working

Salary: £25,000 - £30,000 base, depending on experience, plus full benefits listed below.

Contract: Permanent

Latest Closing date: 12th March 2025 - Please note, that we may close vacancies early when we receive significant numbers of applications, so don’t delay!

As the nation’s leading pub, cider and beer company and the name behind a host of brilliant brands, we’re looking for equally brilliant people to help us on our journey to building a better future.

We’re looking for someone who’s as ready to evolve for the future as we are. If you’re ready to brew a new career, apply for the  HR Spend Administrator role within our HR team.

About the Role
As our HR Spend Administrator, you’ll play a crucial role in overseeing and managing the Purchase to Pay (PtP) process for the People function. You’ll ensure all costs incurred are accurate, aligned with goods/services received, and within budget.

You’ll support the Purchase Order (PO) process, manage spend against budgets, and identify potential savings where possible. In this role, you’ll interact with a wide range of internal and external stakeholders, handling queries via phone, email, and Teams.

Attention to detail is essential, ensuring process adherence, system accuracy, and data integrity. You’ll also have the opportunity to contribute to process improvement projects, helping us work smarter and more efficiently.

So what will you be doing? Here’s some of the key accountabilities.

• Manage PR Raisers, PR Approvers & Delegate Buyers roles.
• Train users on PtP processes to ensure clear understanding of responsibilities.
• Raise Purchase Requisitions (PRs) and help PO creators for a smooth process.
• Ensure prompt Goods Receipting of orders.
• Collaborate with PO creators to resolve queries efficiently.
• Scrutinise invoices and analyse supplier costs to identify savings and cost efficiencies.
• Provide central oversight and reporting to ensure budgetary control.
• Identify opportunities for process improvements in supplier management and contractual arrangements.
   

Who we’re looking for
We're looking for a motivated team player with an aptitude for problem-solving, multitasking, and strong communication skills. You’ll bring a passion for delivering a great customer experience, high data accuracy, and exceptional administrative skills.

If you have;

• Experience inputting financial data (e.g., Purchase Orders, Goods Receipting, and account charges).
• Strong Excel skills and experience managing spreadsheets.
• A collaborative approach, working with internal & external stakeholders to meet Service Level Agreements (SLAs).
• The ability to track and report on project spend, ensuring budget control & reconciliation.
• Excellent communication skills via email, Teams and telephone.
   

Then this could be the role for you!

We embrace learning and growth, and we anticipate there is scope to develop in this role. You’re also likely to bring experiences to this role that are not listed above – as long as you have a thirst for learning and development, not every box needs to be ticked when it comes to skillsets.

Our Benefits
As part of the team, along with your salary, you’ll also receive;

• Discretionary Annual bonus
• Company funded Private Medical Healthcare
• Double matched pension (up to 10%)
• 35 days holiday
• A monthly case of our delicious ciders and beers! (low and no alcohol options available)
• Comprehensive Opportunities to develop.

You’ll also get the opportunity to get involved with one of our colleague networks where groups of colleagues from all over the business work together to ensure we’re always working towards being a diverse and inclusive company.

Our ways of working 
This role is office based, we currently operate a hybrid working framework which allows us to capture the benefits of both working in the office and at home.  For full-time roles, we work a minimum of 3 days in the office – Tuesday, Wednesday and Thursday with Monday and Friday being our work-from-home days.

In May we’ll be moving to a fantastic new office at 6 St Andrew Square – right in the heart of the city centre.

The office is in a great location with excellent public transport links so it’s really easy to get to whether you’re travelling by train, bus or tram!

With a brilliant selection of restaurants, bars, shops and our very own Star Pubs on our doorstep, you’ll be spoilt for choice for extracurricular activities.  And if you fancy catch up after hours with your colleagues, our in-house  bar with fantastic views of Edinburgh Castle might just be the spot for you!

We’re looking forward to welcoming you to our new home

The application
If you like what you’ve read and are ready to brew a better career with us, let’s get going! We may close vacancies early where we receive lots of applications, so don’t delay!

If you need any adjustments made to support your application, for example if you require information in different formats, or if you have any accessibility issues, then we’re more than happy to review our processes – please feel free to get in touch with us at recruitment@heineken.co.uk.

Who we are
We’re the world’s most international brewer and the name behind a host of brilliant beers and ciders, from Birra Moretti, to Strongbow, to Cruzcampo and many more.

It’s a fantastic time to join us. We’re leading the way in low and no alcohol innovation, pioneering new technologies to meet our ambitious environmental goals and investing in our pubs to keep them at the centre of their communities.

When you join us, we’ll back you to reach your full potential. You’ll enjoy unique development opportunities, unforgettable experiences and a reward package that goes far beyond the salary you receive.

If you want to hear more about life at HEINEKEN from our colleagues, head over to LinkedIn and check out the hashtag #LifeatHEINEKENUK.

There’s no better place to untap your future. Join us and brew a better career.