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Title:  FINANCIAL ADMINISTRATOR

Introduction:

 

Support the finance function of Heineken Experience by effectively carrying out the main elements of the Order to Cash, Purchase to Pay, and balance control processes, within the framework set by HGSS and CO Accounting. Fulfil the business partner role for these processes and the key user-role for the systems involved (BasWare, SAP logistics for PO’s). Act as first contact person for HGSS and CO accounting on PtP, OtC and balance account issues. Act as back up person for manual payments and customer refunds.

Monitor and supplement collection processes of HGSS by dunning on overdue invoices and adequately settle invoice disputes. Support the month end-closing procedure of HEX.

 

Location: Amsterdam

 

Tasks and responsibilities

Order to Cash

  • Draw up all internal and external invoicing requests for HEX and deliver them to HGSS in time and in full.
  • Analyse open invoice reports from HGSS, contact debtors and take corrective actions, if OtC process shows errors.
  • Supplement dunning activities of HGSS and make adequate payment arrangements with debtors.

Purchase to Pay

  • Analyze open PO reports from HGSS and take corrective actions with HEX requisitioners and cost centre owners.
  • Supervise invoice stream in (invoice processing systems Basware, SAP logistics and SAP R3) and take corrective actions with HEX requisitioners, cost centre owners and suppliers.
  • Administer authorizations for spending/approval limits in these systems.
  • Create and manage half-yearly PO’s to pay out weekly Adecco invoices for flex hours for all HEX-cost centres.
  • Act as key user for HEX-employees for invoice related systems (SAP Logistics, SAP R3, BasWare)

Balance Control

  • Manage HEX balance accounts related to stock, cash, credit card receipts, invoicing prepayments and accruals.
  • Act as first contact point for HGSS and CO Accounting on these matters.
  • Set up and post necessary correction postings in financial systems.

Support Finance Dept.

  • Support HEX Finance & Systems during peak moments such as month end closing.
  • Replace System Support Coordinator during his absence.
  • Act as back-up person for manual payments and customer refunds

 

requirements

  • HBO/MBO
  • 2-4 years finance background
  • Proven financial interest in education or job experience
  • Excellent command English on financial topics.
  • Numerical understanding
  • Good command of Microsoft Excel.
  • Dutch / English

 


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