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Admin Clerk

Job description

Ensuring all calls and visitors are dealt with in a professional and courteous manner which represents the company’s image.

  • Handling the Marketing Office switchboard, in and out mails/goods/ newspapers and matters relating to guests, visitors to ensure providing good services to internal and external customers.
  • Updating company's telephone directory to the intranet for staff's use.
  • Following up the meeting room booking to promptly reply to the requests for meeting room.
  • Unlocking the main entrance daily for staff and guests to enter the office for their working purpose.
  • Following the payments relating to incoming mails/goods that need to be paid by cash (import taxes, service charge,...) so that the mails/goods will be timely released to relevant departments.
  • Receiving registrations for monthly staff sales/daily lunch cancel to combine into a list for sending to Payroll.
  • Booking air ticket, hotel, providing taxi, petrol coupon to staff in case of Admin Executive's absence to maintain continuous administration service provided to staff at HO.

Job requirement

  • University graduate in foreign language/business administration and/or Certificate in foreign language or equivalent
  • At least 2-year experience in receptionist/ administration role.
  • Communication, organizing, interpersonal skills, soft and clear voice
  • Customer service, time management and problem solving skills
  • Reliable, accurate, patient, neat and tidy, self-confident
  • Conversant with spoken and written English
  • Good office skills (MS office, filing…)

Job Segment: Clerical, Administrative Assistant, Payroll, Administrative, Finance

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