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Title: Admin Controller

We Go Places! How about you?
Immediate Superior: Record to Report Manager
Location: Stellenbosch, Cape Town
Function: Finance
Sub Function: Record to Report
Type of Contract: Permanent
Reference Number: 123988
Closing Date: 22/11/2024

Purpose:

To assist the Record to Report with administrative and financial services and controls. This includes the parking and/or posting journals as required (for example but not limited to: Sales and Promotional Liquor, Procurement Releases, Stock takes), assisting, reconciliations, quality control and general administrative and financial duties and reports

Key Responsibilities:

Strategic & Financial Results

Successful delivery of the Record to Report strategy to maximize accuracy and efficiency.
Effective and efficient delivery of departmental admin performance.
Assist department to ensure that all financials for business plans and budgets are effectively developed and aligned to meet business and department objectives.
Monthly reconciliation reports completed
Assist department with monthly and weekly reporting duties
Participate in Internal and External quality control and audit processes.
Department calendar Ad-hoc basis, timeously, complete Approved annual business plans and budgets
Within budget guidelines Agreed Net Cost achieved Captured accurate and timeously (Opex and Profit centre)
Distribute comprehensive monthly reports and follow up on variances of 5% and above
Minimal Variance Reporting and Income Statements in line with budgets
In accordance with Internal Control Checklist QMS Procedures followed

Operational Results

Effective and efficient delivery of department admin management and controls.
Purchase Requisition or Purchase Orders captured accurately
Processing of goods receipts for services
Assist / follow up of outstanding accounts
Accurate and timeous capturing of the daily transactions
Create customers and processing of invoices for intergroup services
Processing of journals
General financial administration and drawing and circulation of financial and business performance reports to assist management
Perform filing and maintain admin housekeeping
Ensure that the QMS (Quality Management System) forms are updated and maintained
Create purchased orders for department
Feedback from managers on quality of work - accuracy and speed
Maintaining confidentiality
Monthly Procurement ICC Reports from Internal Auditors correct and on time performed daily
Daily clearance of relevant SAP line items
Document numbers captured and updated on SAP
Confirmation sheet on Share drive/Livelink
Follow up on Sundry Customer/Payable Account
Correctness and according to QMS procedure
Workflows completed
Relevant and valid information included
According to ICC Procedures

Customer & Relationship Results

Build effective relationships with external and internal stakeholders
Provide a high standard of customer service to all internal and external customers
Attend weekly Admin meetings and relevant departmental meetings on ad hoc basis
Customer survey form and feedback from Brand Homes Joint Ventures and food/restaurants; Vendors
Team meetings held every week, agenda, minutes and action plans implemented and followed.

Innovation & Improvement Results

Innovation and business improvements in support of operational and sales goals
Participate in departmental projects
Implement a standardised programme to ensure cost efficiency
On-going and as required
Bulk purchasing implemented at Brand Homes

Leadership Results

Take responsibility of own performance goals and personal growth
Culture Shaping Survey IDP in place
Managing your career (EPMS Scorecard and Career Plan in place)
Culture Shaping Index
Success Factors Analytics

Education & Experience:

Tertiary Accounting Training (University or Technical College)
At least 5 years of experience in administrative and financial services and controls
SAP Knowledge
PR Skills (Friendly, Courteous, Professional, Helpful)
Computer Literate
Good Team Player

The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply. Heineken Beverages (South Africa) (Pty) Ltd) is committed to an organisational culture that recognises, appreciates and values inclusion and diversity. You must be fully eligible to live and work in South Africa to apply.

Job Segment: Accounts Payable, Administrative Assistant, Accounting, Procurement, SAP, Finance, Administrative, Operations, Technology

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