Title:  Accounts Payable Clerk

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Immediate Superior: Tracy-Lee Koopman 
Location: Cape Town
Function: Digital & Technology
Sub Function: Digital & Technology - Other Support
Type of Contract: Permanent
Reference Number: 122467 
Closing Date: DD/MM/YYYY

• Perform transactional processing and administrative support of the Accounts Payable function, which include:
  • Verification of Invoice data to PO information
  • Processing of Invoices on SAPR/3 system
  • Review and Approve Invoices on Coupa portal for integration to SAP.
  • Reconcile allocated vendor (supplier) accounts per agreed KPI’s.
  • Review and follow-up on outstanding reconciling items.
  • Handling all queries via Service Now platform within agreed SLA’s.
  • Record keeping of weekly/monthly performance stats for KPI’s.
  • Attend relevant supplier meetings.
  • Engage with business units regarding invoice queries.
• Risk Management & Governance and Compliance
  • Ensure compliance to Procure to Pay policies, procedures and contracts.
  • BSR (BEST Statement Reader) utilized to complete accurate reconciliations.
• Daily processing of invoices and Reconciliations in Financial Accounting
  • Processing invoices through ReadSoft Process Director
  • Monitor and manage documents in Error in PD for AP
  • Follow-up on PO exceptions (missing GR, Price /Quantity mismatch) Resolve FI and Form approval issues.
  • Review, cross reference and reject duplicates.
  • Approve Invoices on Coupa platform to integrate to SAP.
  • Monitor, review, and action where required documents in Coupa (not in approved status)
  • Prepare and complete monthly creditors’ reconciliations for all applicable accounts.
  • Follow-up and resolve outstanding reconciling items
• Effective resolution of vendor queries 
  • Vendor Invoice Age Analysis and Reconciliation performances
  • Review unpaid invoices.
  • Extract/create Stats for KPIs and save on MS Teams
  • Service Now: Perform effective query resolution and escalate where unable to assist or resolve.
  • Supplier engagements meetings where required.     
• Drive continuous improvement in area of responsibility.
  • Optimize and improve systems and work processes to drive productivity and reduce cost.
  • Participate in benchmarking and process improvement initiatives to improve controls and make processes more effective/efficient.
• Take responsibility for own development and contribute to team effectiveness.
  • Develop effective manager and peer working relations.
  • Take responsibility of own performance goals and personal growth

• Grade 12 with Maths and Accounting as subjects:

• Additional tertiary education in Finance/Accounting will be to your advantage.

• Minimum 1-3 years accounts payable or general accounting experience which include: experience in Creditors Function in FMCG company.

• Knowledge of general accounting procedures

• Experience in the following technologies will be given preference: SAP, Readsoft –Process Director and Coupa

• Knowledgeable/experience using purchasing systems (ideally SAP, Readsoft, Coupa ), MS Word, Excel, PowerPoint and Outlook Strong Accounting skills

• Professional approach and the ability to maintain good internal and external relationships. 

• Strong internal and external customer service. 

• Team Orientation: Ability to work within a team and demonstrate willingness to participate in and learn other team responsibilities.

• Experience/Ability to process high volume entries within agreed time limits.

• Strong problem-solving skills

• Excellent communication skills

• Ability to organize, prioritize, and accomplish multiple tasks rapidly with attention to detail