Legal Executive

Position Vacant:                               Legal Executive

Fuction:                                              Legal Department

Location:                                           Port Moresby

JOB PURPOSE:

To ensure legal compliance and coordination across various regulatory and corporate domains including commercial licensing, contracts, intellectual property, and corporate governance. The role supports the legal department in managing documentation, liaising with government agencies, and maintaining accurate records and trackers.

ROLE RESPONSIBILITIES:

• Manage commercial compliance including licenses, fees, and factory certifications.
• Coordinate contract and agreement registration, review, and approval processes.
• Maintain and operate online accounts for IPA, IPO, and Elands Portal.
• Track and renew trademarks and brand registrations.
• Liaise with ICCC for packaging and labelling approvals.
• Oversee brand protection activities with PNG Customs.
• Administer gazette subscriptions and government printing office interactions.
• Support company secretary duties including annual reports, returns, AGMs, and board meetings.
• Maintain shareholder records and dividend payment schedules.
• Track legal invoices and manage approval workflows.
• Handle legal correspondence and subscriptions (e.g., VLEX).

QUALIFICATIONS AND EXPERIENCE:

• Minimum or Grade 12, associate certificates in Business or Secretarial Studies is required.
• 5 years as a Practice Assistant, Legal Secretary or similar role.
• Demonstrated experience in leading law firms.
• Experience in legal coordination or compliance roles.
• Proficiency in MS Office Suite and Document Management Systems.
• Good Written & Oral Communication Skills.

HOW TO APPLY:

Please submit your application to the link provided HERE to apply.

Screening applies to all applications received.

ONLY shortlisted candidates will be contacted.

Application Deadline: Friday 5th September 2025