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Procurement Coordinator transport services & fuel

The main objective of the position is to ensure effective purchasing and delivery of raw & pack materials.

 

Main Responsibilities

  • Establish and rationalize Key Supplier Agreements, identify new opportunities, seek ways to improve efficiencies and ensure purchasing compliance.
  • Identify, control and develop purchasing processes and practices, to ensure the organization obtains the best value for expenditure on goods and services.
  • Provide support and advice to management and staff on procurement matters.
  • Audit and provide key advice in developing, reviewing and implementing purchasing processes and practice.
  • Review of purchasing arrangements with suppliers including price, delivery, performance and discounts to achieve reduced supply chain costs to the company.
  • Develop, compile, reconcile, and/ or update information in vendor and stock databases to provide effective processing, information management and reporting.
  • Ensure compliance to the organization’s purchasing procedures.
  • Co-ordinate the overall operation of the company purchasing function to ensure goods, works and services are provided at the most competitive rates.
  • Obtain quotations for the purchase of goods, works and services to limits authorized by the Head of Procurement.
  • Liaise with Company’s suppliers to ensure the most up-to-date data is available for the supply of goods and services.
  • Monitor organizational procurement trends and implement improved procedures.

 

Tendering:

  • Co-ordinate, monitor and review the tender and quotation process for the company
  • Actively monitor tender and quotation procedures across the organisation identifying any deficiencies and recommend any improvements
  • Co-ordinate acquisition and disposal of the company’s vehicle fleet and office equipment’s

 

Contractor Management:

  • Drafting and negotiation of contracts and subsequent administration.
  • Preparation of Contract changes and amendments.
  • Review submissions from providers for conformity to contract
  • Specifications and make recommendations on acceptable contracts.
  • Direct activities concerned with contracts for purchase or sale of equipment, materials, products or services.
  • Examine performance requirements, delivery schedules and estimates of costs of materials, equipment and production to ensure completeness and accuracy.
  • Preparation of reports and presentations to management as required.
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