Sales Administrative Executive

Responsibilities:
1.  Manages all the Outlets Contracts in a compliance Manner
•  Provide analysis data for ASM prior they making decision on solus or preferential outlets acquired
•  Co-ordination for contract creation & termination 
•  Ensure all Sponsorships and Payment Milestones are transparent and compliance to the Company’s policy.
•  Stamping of outlet contracts

2.  System Update and reporting
•  Invoice handling process and procedures
•  Change Billing info for outlets
•  Co-ordination for closing of outlet UCC 
•  POSM inventory management
•  Compilation of distributors empties report to HQ
•  Rebate Vouchers (for distributors) management and reporting to HQ

3.  FOH tracking and to improve profitability
•  Monitor and track FOH spend within budget
•  Ensure accuracy of claims
•  Highlight/report of abnormal spend/claims/purchases and suggest alternatives

4.  General Administrative support
•  Person-in-charge for JML procedures for Region
•  Travel arrangement for staff 
•  Ensuring safety, security and hygiene of the office and store at all times
•  Regular checks on office facilities including ordering of office supplies and maintain inventory 
•  Fleet Management

5.  Warehouse Management
•  Ensure POSM handling procedures are in order
•  Inventory checking against MDA and perform GRN
•  Record issuance on daily basis
•  Periodic stock-take and reporting
•  Ensure proper maintenance of warehouse with systematic arrangement and tracking infrastructure for of POSM stock

Requirements:
•  At least a diploma in Business administration, Economics or its equivalent
•  Minimum 4 years of relevant experience, including invoice management
•  Strong inter personal skills and able to work and interact effectively in a team based environment.
•  Versatile, organized, result oriented and enjoy the challenge of working in a competitive and fast paced environment.