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Accounting Clerk


Description: Perform accounting and clerical tasks related to the efficient processing of accounts payable and accounts receivable transactions.

What you'll do:

  • Accurately enters invoices into Accounting Information System, including all freight, operations and administration invoices.
  • Validates invoices for approval and appropriate coding (Site, Departments, GL codes, and dimensions).
  • Responsible for the preparation, distribution and mailing of checks.
  • Responsible for monthly reconciliation of vendor statements.
  • Assist vendors and staff with questions pertaining to expenses and payables.
  • Manages input of vendor discounts and reviews paperwork for proper Use Tax dimension.
  • Updates and maintains vendor database.
  • Process distributor credits and bill backs.
  • Process internal invoices.
  • Financial journal entries.
  • Monitors and reconciles A/R database on a monthly basis.
  • Generates and forwards statements to distributors.
  • Verify discrepancies and resolve billing issues.
  • Other duties as assigned.

What we're lookin' for:

  • Bachelor’s degree in accounting required.
  • Capability to multi-task and be self-motivated.
  • Must be highly organized, analytical, and detail orientated.
  • Previous experience in Accounts Payable and Accounts Receivable preferred.
  • Knowledge of general accounting procedures.
  • Thorough knowledge of Microsoft Office: Word, Excel, PowerPoint and Outlook.  Sage X3 and Coupa knowledge preferred.
  • Ability to prioritize, meet strict deadlines and maintain confidentiality.
  • Excellent administrative, verbal, and written communication skills required.

Physical Requirements

  • Minimal lifting, bending or pulling.
  • Work is within a typical office environment.
  • Ability to use a computer keyboard and calculator.
  • Ability to travel occasionally (less than 5%).

Nearest Major Market: Santa Rosa
Nearest Secondary Market: Petaluma

Job Segment: Accounting, Clerical, Accounts Payable, Accounts Receivable, Database, Finance, Administrative, Technology

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