Title:  Warehouse Controller

We Go Places! How about you?
Location: Copperbelt
Function: Sales
Type of Contract: Permanent

Purpose of the Role

Responsible for the day-to-day oversight for the daily workings of operations, linked to warehousing and freight forwarding. To maintain a high-quality standard of service delivery.

Responsibilities include, but not limited to:

• Receive all the in-bound stock items from contracted suppliers (imported finished and bulk goods) or production / into the store after due evaluation in line with the laid down policies and procedures.
• Confirm that the received stock items against approved POs/Indents conform to the set quality standards requirements before correctly and promptly opening of Bin-cards, posting into the bin cards and system.
• Coordinate and accurately maintain and update (real-time) bin cards and system always posting for all the stock movements goods in the assigned stores.
• Collate and submit all payment receipts, delivery notes, Goods Receipt Notes, Inspection & Acceptance Forms, and invoices to finance in a timely manner to facilitate update of customer balances and processing of payments.
• Accurately dispatch out-bound goods to the various company warehouses/stores, client’s Duty Free and or export trade on approved orders / customs entries and raising correct documents for each dispatched consignment and duly signed by the recipient in correct quantities and in accordance with the company policies and procedures.
• Advice the Store Controller when the stock levels for MUB reach the re-order levels as per procedure/work instructions.
• Facilitate regular/quarterly stock takes in the assigned stores and account for any variances.
• Prepare and complete all necessary paperwork or data entry for production, quality, and safety records relating to the store.
• Ensure goods received are properly arranged/stacked in accordance with pre-marked lot/batch numbers with clear gangways left between adjacent stacks to facilitate an effective stock management

• Ensure proper stock rotation and First-in-First-Out (FIFO) rule is always practiced in the warehouse, and that risk of expiries on shelf-life products has been escalated as per stock policy/procedures.
• Ensure accurate booking of orders, to avoid mis-declarations and/or subsequently lead to customs penalties.
• Ensure timely re-warehousing period/records are updated for management review monthly.
• Ensure timely reporting on shelf life/expiry dates for Cased/Bulk goods.
• Ensure strict compliance to all other customs rules and regulations.
• Prepare and submit for approval accurate ex-warehousing/removal customs entries (C410, W720/IM7, IM4) as per approved sales orders.

Process/lodged approved orders in the Revenue system and follow-up through to finality and advise Bond promptly upon getting RO or Settlement of customs documents

Requirements for this role

• Relevant Warehouse qualification required (Degree or diploma) or related field

• ± 4-5 years warehouse experience within a FMCG environment
• Knowledge of ERP/ Syspro
• Warehouse Management
• Basic knowledge of SHEQ and World Class operations
• Excellent organizational skills and the ability to follow through on projects with minimal supervision
• Enthusiasm for brand in general and its products in particular
• Relaxed, friendly, and professional demeanour
• Able to interact effectively with staff and other departments as well as agencies/vendors/customers
• Flexibility in working hours;
• Ability to manage time and workload effectively

At Heineken Beverages Zambia, we brew great beers and we build great brands. We are committed to surprising and exciting our consumers and employees everywhere. We have a proud history and heritage in brewing and in our communities. With operations in over 70 markets globally, we are the world's most international brewer.
https://www.theheinekencompany.com/careers