Warehouse Coordinator

Date: August 19, 2025

   Ref. No: HEIN/HO/81751107/25

Vacancy Announcement

Position Title: Warehouse Coordinator 

Location: Kilinto 

Application Closing Date: August 25, 2025

Job Purpose:

The Inbound Warehouse coordinator is responsible to execute goods movement and storage in the warehouse in a safe and efficient way based on the directions of the Warehouse team leader, performs a variety of receiving, stocking activities; stores and distributes chemicals and raw materials; maintain inventory and stock records; and perform related work as required. He/she performs shipping and receiving, deliveries, coordinating stock, documenting chemical warehouse transactions, maintaining records, and overseeing storage of surplus chemical inventory and property for the Brewery.

Key Responsibilities

• Act in accordance with the safety regulations.
• Report accidents, incidents, near misses, unsafe conditions, and behaviors.
• Stimulate an open environment where safety is put first by sharing safety concerns, acting as an example, and addressing each other on safety.
• Reinforce the importance of SHE and sustainability.
• Propose sustainability and SHE improvement ideas to his line manager and warehouse management teams.
• Implement projects and analyze their impact for proper deployment.
• Regularly visit shopfloor to verify if HEINEKEN and local rules, standards, and procedures are followed and reports back during relevant meeting (e.g., DCS).
• Ensure the cleanliness and orderliness of the warehouses and provide a safe and healthful work environment for all personnel through consistent support of the company’s SHE policy.
• Responsible for coordinating the RPM and Full product warehouse crew (daily laborers and FLT drivers), depending on the area of assignment on daily tasks.
• Perform activities according to received instruction and applicable procedures.
• Apply 5S in the workplace and perform tasks and activities accordingly.
• Participate in process performance improvements using appropriate TPM tools and comply with 5S principles and stacking discipline.
• The outbound Warehouse coordinator is responsible for executing goods movement and storage in the warehouse in a safe and efficient way based on the directions of the outbound Warehouse team leader. 
• Move goods from the right source to the right destination, at the right time and in the right quantity within a certain area of responsibility. For example, (un)loading, line feed, line discharge, etc.
• Correctly register goods movements and scrapping/write-off (via scanner if applicable).
• Ensure all the goods movements are done with properly authorized documents with zero tolerance of delay and prepare the weekly count report timely.
• Deliver intercompany transfer orders as per the plan and schedule.
• Ensure stock accuracy, capturing all stock movements on the company ERP system OTIF.
• Systematically perform stock counts and report deviations.
• Complete all necessary stock takes, ensuring FEFO is applied in all warehouses for the usage of goods.
• Ensure that quarantined raw products are kept separate.
• Comply with all aspects of the Standard Operating Procedures and keep records as per the document control procedure.
• Doing cycle counts as per the defined procedure.
• Check for damages/shortages in stock levels and prepare a timely report, submit justification for count errors within 24 hours, and be responsible for any shortage that was not justified.
• Arrange the warehouse for monthly count and be involved in the count process. 
• Ensure that the goods in stock are moved according to the instructions received, time and quantity wise.
• Ensure timely and accurate registration of all goods movements in the warehouse management system (WMS).
• Prepare and analyze all the documentation required for inventory movements.
• Ensure goods in stock are properly secured against risks of theft.
• Ensure written location identifiers are correctly placed and maintained.
• Perform cleaning and housekeeping activities.
• Inspect the outer packaging quality of incoming and outgoing goods.
• Separate quality defective goods in stock and ensure that they are not picked.
• Initiate improvement actions to prevent stock quality issues and goods damages.
• Receive, sort, store, repair or scrap and issue RPM, and control empty pockets.
• Safely operate and control material-handling equipment like FLTs.
• Only operate equipment in case of in possession of a relevant certificate/valid license. Inspect before starting shift. Report issues on time.
• Follows assets and equipment maintenance schedule as per regulations applicable (supplier, local, Heineken, etc.).
• Responsible for controlling the warehouse doors and properly handling the key
• Follow up the storage racks and pallets conditions.
• Initiates actions to improve in safety, warehousing processes, assets, stock quality and/or inventory management
• Participates in TPM improvement activities and DCS 1 meeting.
• Initiates actions to improve in safety, warehousing processes, assets, stock quality and/or inventory management.
• Execute and complete actions as per target time.
• Participate in process performance improvements using appropriate TPM tools and comply with 5S principles.
• Prepare a daily operational performance report. 
• Prepare weekly and monthly count reports.
• Prepare reports of wrong delivery, overage and shortage and damaged of materials if it happen.
• Proper documentation and record keeping as per the document control procedure.

Job Requirements

Experience and Skills

• Minimum of 2 years in Logistics with warehouse experience preferred in FMCG company

Education

• Bachelor in Business or related

FEMALE APPLICANTS ARE HIGHLY ENCOURAGED TO APPLY!