Brewing Administrative Assistant

Date: August 21, 2025

   Ref. No: HEIN/HO/81821107/25

Vacancy Announcement

Position Title: Brewing Administrative Assistant

Locations: Kilinto

Application Closing Date: August 27, 2025

Job Purpose:

Accurate recording of data on BASE OTIF to avoid any system delays during the transfer of items between brewing, packaging, warehouse, and quality departments.  Assures accurate reporting of inventories.

Key Responsibilities

• Work according to brewery safety policies and rules to establish a culture of health and Safe workplace.
• Ensuring clear and reliable reporting of Near Misses, Safety Tags, Behaviour-Based Safety (BBS) observations, First Aid incidents, and Accidents to your line manager.
• Make sure housekeeping is maintained to the highest standards in your area and DCS room.
• Report any unsafe behaviors through the BBS.
• Prepare a daily material losses summary for all brewing raw materials (raw materials, auxiliary, and cleaning disinfection chemicals and update the relevant charts
• Update materials usage stocks report. • Do daily production stock transfers and update relevant reports.
• 100% posting of OTIF transaction documents (Return, Receipt, consumption)
• Prepare a monthly material losses summary for all raw& auxiliary materials
• Provide information for consumption in a clear and concise manner, identify appropriate sources of data capture, capture, and record data using the appropriate system, format, and frequency.
• Posting is accurately done to achieve targets for, overdue production orders, timely input of production orders, and stock adjustment changes.
• Participate in and assist monthly and yearly inventory count. • No overdue production orders, closing on a daily basis, and ASTRO.
• Office supply inventory is maintained and replenished based on usage trends.
• Bright beer consumption accuracy
• Consumption of brewing materials within the tolerance range
• Prepare and implement SOPs & OPLs from the improvement ideas generated.
• Use the right TPM problem-solving tools to address issues
• Actively participate in TPM improvement teams (Kaizen, UPS, RCFA, Loss Reduction Teams…)
• Assist in TPM data deployments
• Participate in improvement teams' activities for TPM
• Update filings for documents, records, and reports

Job Requirements

Experience

• 0–2-year experience

Education

• Bachelor's in Chemistry/Food Technology/Chemical Engineering/ Process Engineering or similar fields of study

FEMALE APPLICANTS ARE HIGHLY ENCOURAGED TO APPLY.