Human Resources Administrative Specialist

We are looking for an HR Administrative Specialist for our People team.

Job Purpose:

• The HR Administrative Specialist is responsible for providing secretarial, clerical and administration support in order to ensure the services are provided in an effective and efficient manner.
• Ensure efficient partnership between all 3rd parties companies, employees and canteen.
• Organize different Activities for HTSA employees.

KEY RESPONSABILITIES:

1. FRONT DESK:

• Meet and greet clients and visitors in Hera & appointments bookings & answering phones.
• Perform general clerical duties, including photocopying, faxing, mailing, and filing, maintaining records.
• Prepare meetings and conferences rooms, send invitation to participants and handle registrations.
• Order and organize with Office Ladies snacks in Hera and Timor Plaza offices (Training, Meetings, …)

2. OFFICE ADMINISTRATION

• Manage full cyle of invoices (reception, analysis, registration in system and payment)
• Support office administration, to ensure office necessary in a place such as office furniture, office equipment, stationery and pantries.
• Focal Point between 3rd party employees & Handle third party contractors’ attendance (e.g. drivers/cleaners at TP and Hera as well as Canteen services)
• Track and manage Fuel vouchers & vehicles maintenance of all company.  
• Responsible for accommodation and house leasing and travel arrangements.

CRITERIA:

• Degree and/or masters in Business Management, Human Resources or similar fields
• 1 to 3 years of experience in administrative roles.
• Experience dealing with internal and external costumers
• Computer proficiency in MS Office, mostly in Word and Power Point
• Good verbal and written communication skills
• Organization skills
• Fluent in Tetun and Bahasa Indonesia
• Good knowledge of english is mandatory

Good luck!